match scheduling

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A. Don’t wait until the last minute to schedule your matches!

Contact your first opponent as soon as you receive your schedule. Be considerate and prompt to help make Padel Flex League the best and most enjoyable league. Matches can be played out of order as long as they’re played by the corresponding "Deadline" date of each match. Print a copy of your schedule and keep it in your bag. 

B. Scheduling your matches:

Each match is assigned a two-week playing window. The first week is the Scheduled Week, and the second week is the Make-Up Week. For the purposes of this league, each week begins on Monday and ends on Sunday. Players are encouraged to complete their match during the Scheduled Week. If the match cannot be played during that week, both players must agree on a date, time, and location by the end of the Scheduled Week. All matches must be completed and scores submitted by the published deadline unless otherwise permitted under the Late Pass rules.

C. Dynamic Schedule:

Your schedule is dynamic and will be updated as information changes. Be sure to check your schedule periodically for updates to your division. i.e. phone numbers, email addresses, new players, withdrawals, rain extensions etc. Print out new copies as needed.

D. Match Times:

Matches must begin between the start times shown below unless both players/teams mutually agree to play at a different time.

MATCHES STARTING TIMES

• Monday - Friday: matches must begin between 6:00pm - 8:00pm

• Saturday - Sunday: matches must begin between 9:00am - 7:00pm

E. Contacting your Opponent:

1) Don't wait for your opponents to call you! Both players/teams are responsible for making contact with their opponents by the Wednesday prior to the Scheduled Week.

2) Each players/teams offers 3 available dates to play the match (not including the Sunday "deadline" date) or agrees to a date offered by the opponents. Dates and times offered to your opponents must coincide with the dates/times of the league the teams are registered in. (Example: Weekday Women’s league plays on weekday mornings, finishing up early afternoon.) Any other offered dates/times are not valid.

3) Once the match is scheduled, the rule to offer 3 available dates becomes obsolete, and the "Rescheduling" rule would apply if the scheduled match is cancelled.

IMPORTANT: If each team has offered 3 dates (within the timeframe for the match) and cannot agree on a date to play, the match is automatically scheduled to be played using the “Deadline/Final Times” below. Use common courtesy when arranging your matches. Rude phone behavior leads to on court confrontations.

F. The Deadline/Final match times.

• Weekday Women: Start time: Friday 11 am

• Business Women, Men and Mixed Doubles: Start time: Sunday 7 pm

G. Unable to contact your opponent:

If you are unable to contact your opponent, check your "online schedule" to see if there have been any updates to your division. New phone numbers, email addresses, withdrawn and replacement player information are posted daily.

If you have attempted to contact your opponent at least twice, using both phone and email, and received no reply by Wednesday of your scheduled week of play, you may choose one of the following options:

• #1 - Play a match against a Substitute Player

• #2 - Report a default and receive 12 points

Choose option 1 or 2 — both are valid, and our office can't make this call for you.

H. Rescheduling:

You may reschedule your match one time, provided you give your opponents at least 24 hours’ notice (you must receive confirmation back from your opponent that they received your rescheduling request). A rescheduled match is automatically scheduled for the Deadline/final time on the “deadline” date UNLESS the players/teams agree to a different date/time or to use a "late score" pass. If you give your opponents less than 24 hours’ notice OR need to reschedule more than once, your opponent has the option of rescheduling or recording a "win by default". If both players/teams can’t agree on a later date to play the match, the opponent will take the win by default.

I. Inclement Weather on the LAST "Deadline date" of the Season:

If you have a match scheduled on the last "Deadline date" of the season and it is rained out, it will go unscored, and you will not receive points for the match. You cannot use your late pass due to the start of the playoffs.

J. Inclement Weather on the "Deadline date":

If a match is rained out on the "Deadline date" and one player/team forced the match to be played on that date without first offering the three required match dates, the other player/team may record a win by default (players cannot use the "deadline date" as one of their 3 required match dates).

K. Late Score Pass:

The late score pass is used to post a late score after the "deadline" date. The Late Pass is designed to help avoid defaults by providing members the ability to play one match beyond the posted deadline and by the last “Deadline” date. IMPORTANT - The late score pass is not valid for any match past the end of the regular season or for playoffs.

i. Each players/teams has one late score pass per season.

ii. Both players/teams must agree to play the match after the "deadline" date and normal match scheduling rules apply.

iii. Decide which players/teams will use the late score pass. This must be confirmed by email by both teams (Do not email Ultimate Tennis).

iv. How to use your late score pass: If the "deadline" date of the match has passed, the system will show a "Use Late Score Pass" link on the scoring page for that match. The team that agrees to use their late score pass must be the one to report the score (not the winner). Note: Once you click on this link, your late score pass is used.

v. All "late score" matches must be recorded by midnight of the last "Deadline" date of the season. The "late score pass" is not valid for any matches after the end of the regular season. There are no exceptions to this rule. Ultimate Tennis will not mediate any late score pass disputes.

Late Score Pass notes:

*If BOTH players/teams have a need to use the late score pass, we suggest you agree that the winning team uses their late score pass.

*If a players/teams has used the Late Pass already but the opposing team has not, you can effectively play a second match late as long as the opposing players agree to use their Late Pass to report the score.

* Ultimate Tennis will not grant additional late score passes.